CONTENTS:
Heritage Square
Museum
3800 Homer Street
Los Angeles, California 90031
Tel.
323-225-2700
Where History Comes Alive!
Administrative Assistant (Part Time)
Heritage Square Museum is seeking a sharp, computer savvy and organized part-time Administrative Assistant. This is a perfect opportunity for a person to strengthen their office skills, learn various facets of museum operations and gain non-profit experience.
Duties:
-
Perform regular secretarial duties, answers telephones, prepares correspondence and reports as requested by staff and composes draft letters following established formats.
-
Proofread all materials for accuracy prior to supervisory review and signature including: prospective volunteer mailings, group and school tour forms, grant proposals, membership mailings, press releases and newsletters.
-
Create and manage the file system, spreadsheets, data entry and database maintenance.
-
Manage scheduling/appointment calendar, establish & confirm meetings, assist staff with bulk mailing preparation and routing incoming and outgoing mail as needed.
-
Monitor office supply inventory and order supplies as necessary and manages inventory of office equipment and service contracts, and perform routine maintenance activities and contacting service representatives as needed.
-
Proficient typing skills (40-50 wpm). Excellent computer skills for both PC and MAC. Must be skilled with MS Word, Excel, Outlook, Access, Illustrator, and other PC and MAC applications.
-
Ability to lift up to 40 pounds and stand/sit for long stretches of time.
-
Excellent attention to detail, excellent organization, and follow through skills.
-
Proficient written and verbal communication skills. A team player with a winning attitude.
Qualifications:
Associate’s degree required; Bachelor’s preferred; at least 2 years
experience in administration and/or non-profit work environment.
Qualified candidates must demonstrated ability to produce completed
projects, be efficient in their approach to their work, and proficient and
professional in the office environment. Interest
in and knowledge of the history of Southern California from the mid-19th century
to the present is desirable. Only
local residents will be considered. This
is a part-time position with 20-25 hours a week and no health benefits.
Compensation: $10 to $12 per hour, depending on experience.
Some weekend hours and attendance at volunteer/staff training are
required.
Heritage Square Museum is a non-profit institution for the preservation and interpretation of Southern California’s history. Through the museum’s buildings, collections, exhibits, and programs, we present the cultural and social history of Southern California from 1850 to 1950.
Please fax or mail resume to: Heritage Square Museum, attn. Director, Museum Operations and Administration, 3800 Homer Street, Los Angeles, CA 90031-1530. Fax. 323-225-2725. NO PHONE CALLS PLEASE. EOE.